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A Project Folder Structure Designed for DaVinci Resolve

Even I’ll admit, this should have been made ages ago. But who cares, it is finally here and ready for your next editing endeavor. Very similar to the popular Professional Folder Structure for Premiere Pro, this version omits the Premiere Pro template and opts for a fully committed template for Resolve editors.

Everything that made the Professional Folder Structure for Premiere Pro famous was transcribed into DaVinci Resolve. The bins, sequences, slates… all of it. But if you are new here, let’s recap.

Server Folder Structure

This is a lot more than a folder labeled “Current Projects”. You have to think about all the other items you use to edit with. This includes software, plugins, After Effects Scripts, film grain, that transition pack from Envato that everyone uses, lens flares, display profiles… the list goes on. To begin, I created 2 folders named “Hot_Storage” and “Cold_Storage.” Let’s take a look at what is in “Cold_Storage” first.

Cold Storage

  • Cold_Storage
    • 00_Archive
      • 2018
      • 2019
      • 2020
    • 01_Resources
      • 01_Software
      • 02_Plugins
      • 03_Scripts
      • 04_Keyboard Templates
      • 05_Folder Structures
      • 06_Spec Sheets
      • 07_Contracts
    • 02_ToBeArchived
    • 03_StaffFiles

This is what the “Cold Storage” portion of my folder structure looks like. It’s simple, clean, and easy to get to your data.

00_Archive is where I put all my old projects sans proxies. You don’t need proxies in the final stages and if I did need to re-edit, editing RAW files are not that big of an issue on modern computers. Additionally, proxies take up a lot of space so removing them adds to the number of projects I can have on my server. I organize my projects by year.

01_Resources has everything I could possibly need in post-productionI always like to download all my programs to 01_Software or 02_Plugins so that if I need to reinstall, I don’t have to scour my email for a download link. Additionally, I store the activation code in a text document next to the executable.

02_ToBeArchived is where I put projects that need to be cleaned before they are ready for 00_Archive. Sometimes I need to quickly make space on my Hot Storage server so I just move the folder there until I have time to prep the project for the archive.

03_StaffFiles is for random files that I need to share with another editor or stuff I download.

Hot Storage

  • Hot Storage
    • 00_CurrentProjects
    • 01_ToBeArchived
    • 02_ToSort
    • 03_ProjectDetails
      • FY##_ProjectName
    • 04_ClientDeliverables

“Hot Storage” only has 4 main folders. I will go into detail about “00_DUPLICATE_TO_START_NEW_PROJECT” and “FY##_ProjectName” later in the article.

You might be asking why there is another “01_ToBeArchived” folder. Well, this is simply a holding folder for when I have time to move the files to the “02_ToBeArchived” folder in cold storage. Large file transfers take up time and server speed so I like to put projects here until I have time to initiate transfers.

02_ToSort” is where I immediately offload the raw footage too. I don’t like to organize my projects directly from the transfer drive as files can be missed (among a host of other issues). Instead, I like to offload the entire drive to a temporary folder and sort it from there. This ensures that all files are completely transferred to the server and I can immediately proceed to store the RAW footage drive in a secure/offsite location.

03_ProjectDetails” contains various information about whatever project I am working on. Scripts, contracts, deliverable sheets, asset lists… all that stuff lives there. I keep it separate from my project folder to reduce clutter and prevent internal documents from accidentally being shared. This folder also syncs to my google drive so I can view and edit on the go.

04_ClientDeliverables” contains the project name and within that all final deliverables. This folder syncs to my google drive so I don’t have to manually upload files to share with clients. This folder acts as an easy way to find the final versions of completed projects without having to dig through a project backup or Vimeo account.

Project Folder Structure

00_UNZIP_TO_START_NEW_PROJECT” is the root of my project template. When creating a new project I simply duplicate that folder and rename it “YEAR_ProjectName.” From there we have:

    • 00_Sources
      • 00_Video
        • 00_RAWVideo
        • 01_Proxies
        • 02_Stock
      • 01_Audio
        • 00_RAWAudio
        • 01_Music
        • 02_SFX
        • 03_VO
        • 04_ADR
        • 05_Final Mixes
          • FOR 
          • FROM
          • xx_OLD
      • 02_VFX
        • FOR
        • FROM
        • xx_OLD
      • 03_Color
        • FOR
        • FROM
        • xx_OLD
      • 04_GFX
      • 05_Slates
        • Template
      • 06_Fonts
    • 01_Program Files
      • 00_Premier
      • 01_After Effects
      • 02_Resolve
        • 01_DRP
      • 03_ProTools
      • 04_Photoshop
      • 05_Illustrator
    • 02_Exports
      • 01_Finals
      • 02_Current
      • 03_Old
    • 03_Misc

What is the difference between Finals and FINALMASTERS? On every project I have done, there are always a million exports labeled “Final_V1,2,3,4, etc.” I like to treat my “Final” exports as final candidates and only when the spot is completely finished, delivered, and approved by the client I’ll move the final deliverables to the “FINALMASTERS” folder. There should not be a single versioned file in that folder. The only file that should exist there is the final the client signed off on. I will then copy that file over to my “04_ClientDeliverables” folder on my Cold Storage server for automatic upload to share.

This folder structure also contains a pre-made DaVinci Resolve project that mirrors a simplified version of this folder structure.

DaVinci Resolve Bin Structure

The best part of the folder template is the pre-built DaVinci Resolve project. This project contains all bins and sequences I need to start editing, pre-created, and ready to go. All bins mirror my folder structure to a certain extent (albeit simplified). Additionally, my slate is already positioned on the timeline at the appropriate time and length adhering to the ad industry-standard “Extreme Reach” delivery specs.

There is a place for everything you may need in almost any project.

Overall, this project template is ready to begin editing once you have imported your footage.

Project Details Folder Structure

This is where all the important necessary details regarding your project live. There is more to this than just the folders, however. I have created a number of other important document templates to ensure that your project remains organized and nothing gets missed.

  • FY##_ProjectName
    • Agency_PC Logo
    • Calendar
    • Completion Reports
      • ThePostFlow_Completion_Report.xlsx
    • Contracts
    • Creative Brief
    • Deliverables
      • From Client
      • ThePostFlow_Deliverables_Template.xlsx
    • Scripts
    • Spec Sheets
      • Post-Production Spec Sheet.docx
    • The Post Flow Estimate
    • Vendor Estimates

Agency_PC Logo: Agencies and production companies like to have their logos on the slate so I always download them and put them here.

Completion Reports: This is an easy reference sheet to see all the people who worked on the project. No more having to search through emails to find the VFX artist who did that “one shot.” Additionally, any changes made past shipment can be made here.


Deliverables: Now this one is important. Generally, a client will send you a list of the formats and versions they need. However, these deliverable spec sheets are usually poorly made, confusing, and outdated. Case in point, I once got a deliverables sheet that required a Beta tape. It was December 2019. You can’t get a beta made even if you wanted to. This is why I always create my own based on what they sent me and then confirm my revised spec sheet with the client before continuing. This is to prevent clients from asking for random cut-downs and additional versions that were never part of the initial budget. The spec sheet also contains all my file names which help streamline finishing, conforming, and exports.

Spec Sheets: I also compose a simple spec sheet to give to the D.I.T., Data Wrangler, or DP as to the type of files I require. Most of the time I want a RAW format but there are occasions when a ProRes 4444 will suffice.

In Conclusion

And that’s it! This is how all my productions start. Now, there is no one standard way of organization. What you see here is what works for me, my clients, and my post-production crew. You will probably need to adjust this template to fit your needs and your workload. I predominately work with ad agencies and business clients so this works perfectly for that. If you specialize in features, however, this might not exactly fit your needs. I like to say though that this works as a great starter template for most types of projects. You can download a zip file of everything I went over (including the Resolve project and spreadsheet templates) for the price of a tasty cold brew at my favorite coffee shop in L.A., Coffee Commissary. Or, if you have time to kill, create your own! There is a lot to learn by making your own template.

Looking for Premiere Pro templates too? Get both in this convenient bundle:

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